Changes in Private Limited Company
Making modifications to your Private Limited Company ensures it remains compliant and aligned with evolving business needs. Whether updating directors, address, capital, or business objectives, proper filings maintain legal validity and operational continuity.
- Director Changes – Add/remove directors via DIR-12 filing
- Registered Office Change – Update via Form INC-22 within 15 days
- Capital Structure – Alter authorized/share capital via SH-7
- Business Objectives – Modify MOA through MGT-14 & ROC filings
- Company Name Change – Requires board resolution and ROC approval
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INTRODUCTION
Changes in Private Limited Company
Keeping your company's details updated is crucial for maintaining compliance and operational efficiency. Whether you're adding directors, changing your registered office, modifying share capital, or altering business objectives, timely filings ensure your company records remain accurate with the Registrar of Companies (ROC).
A Private Limited Company's structure allows for flexibility in management and operations while maintaining legal protection. Proper modifications help align your company with growth plans, investor requirements, and regulatory changes without disrupting business continuity.
Trusted by 1,000+ businesses, our team of Company Secretaries and legal experts handles all change filings - from director appointments to MOA modifications. We ensure seamless updates with 100% compliance.
BENEFITS
Why Update Your Company Details?
Maintain Legal Standing
Keeping company records updated with ROC ensures continuous compliance and prevents penalties. Accurate filings preserve your company's active status and legal protection for directors and shareholders.
Support Business Evolution
Timely modifications accommodate growth changes like new investors, expanded operations, or strategic pivots. Updated records reflect your current business reality for stakeholders and authorities.
Ensure Operational Efficiency
Proper filings prevent disruptions in banking, contracts, and licensing. Current records facilitate smooth business transactions and maintain corporate credibility.
How we work
Step-by-Step Company Registration Process
DSC & DIN Application
Company Name Approval
MOA & AOA Drafting
Incorporation Certificate
Documents Checklist
Required for Private Limited Company Changes
Ensure smooth modifications by preparing these essential documents:
For All Changes
- Certificate of Incorporation (Current copy)
- PAN Card of company and directors
- Latest MOA & AOA (Amended copies if applicable)
Specific Change Requirements
Director Changes:
- Resignation/Appointment letters
- DIR-2 (Consent to act as director)
Digital Signature (DSC) of new director
Address Change:
- New office proof (Electricity bill/rent agreement)
- Board resolution approving change
Capital Change:
- Board resolution and shareholder approval
- Updated shareholding pattern
Name Change:
- Board resolution
- Shareholder approval (MGT-14)
- Name availability confirmation
FAQs – Changes in Private Limited Company
1. How long do company modifications take to process?
Most changes take 7-15 working days after document submission (Director changes: 7 days, Name changes: 15-20 days). Complex modifications may require additional time for ROC approval.
2. What's the difference between authorized and paid-up capital changes?
Authorized Capital: Maximum capital a company can issue (changed via SH-7)
Paid-up Capital: Actual capital invested by shareholders (changed via PAS-3)
Both require board and shareholder approvals.
3. Can we change both registered office and directors simultaneously?
Yes, but these require separate filings:
- Form DIR-12 for director changes
- Form INC-22 for address change
We can process both concurrently to save time.
4. What documents prove a registered office change?
You’ll need:
- New electricity bill/rent agreement
- NOC from property owner
- Board resolution approving the shift
5. What are the penalties for late filings of changes?
ROC imposes:
- ₹100/day for director changes (DIR-12)
- ₹500/day for capital changes (SH-7)
- Additional penalties after 270 days delay
6. Is shareholder approval needed for all changes?
Major changes require shareholder approval via:
- Ordinary Resolution (51% votes) for most changes
- Special Resolution (75% votes) for name/object changes
7. Can we revert a company name change?
Yes, but it requires:
- Fresh board and shareholder resolutions
- New ROC application
- Publication in newspapers
- Minimum 1-year gap between changes
